event_id: the event’s UUID from list_events, or its numeric eventId from
find_event or query_past_events, as a string. An event you cannot read
returns the same not-found error as one that does not exist.
Five tools on this page prepare a change: send_rfp, negotiate,
decide_proposal, request_contract and draft_venue_email. Each returns a
preview and an approval handoff, and nothing reaches a venue until
confirm_change runs after the person
said yes. shortlist_proposal is the exception. It saves at once and never
tells the venue. See Making changes.
get_sourcing_status
Reports where sourcing stands on the event. It contains no prices.
Returns
counts (candidates, rfpsSent, proposalsReceived,
awaitingReply, markedUnavailableOrOverBudget, notYetSent,
clientDeclined, clientShortlisted, contractRequested and booked) and
venues. Each venue has its name, city, standing, addedBy,
rfpSentAt, proposalReceivedAt, clientDecision, booked, daysOut and
daysToProposal. proposalLagDays gives the fastest and slowest proposal so
far. The day counts describe what has happened on this event. They are not a
forecast of when the next proposal arrives.
get_proposals
Reads the proposals venues sent back for the event.
Returns
proposals, one per venue with an active proposal. Each has venue
(name, location, guestrooms and meeting rooms), quotes, clientDecision,
clientShortlistedAt, contractRequestedAt, booked and
clientFacingNotes. Each quote has status, receivedAt, dateOption,
storedGrandTotal and details, which hold the dates quoted, guestroom and
meeting room rates, the F&B minimum, fees and taxes, concessions, cancellation
and attrition terms, and open items. Also returns venuesWithoutProposal, the
names of venues on the event that have not quoted yet.
get_proposal_alerts
Reports whether the signed-in person is told when a proposal lands on the
event. Alerts go only as a private Slack DM from the Nowadays app. This tool
never changes a setting.
Returns
linked, which is false when the person’s Slack account is not
connected to Nowadays. Otherwise it returns proposalAlertsOn,
mutedForThisEvent and delivery. A say sentence tells the person what to
do. Alerts are turned on, and a Slack account is connected, from the Nowadays
app in Slack.
contract_status
Reports where the event’s contracts stand: which venue each is with, whether
it has been reviewed, and clause by clause whether it meets the client’s own
contract rules. It never signs, sends or changes anything.
Returns
contracts, each with venue, name, reviewStatus,
signatureStatus, signerName, signedAt, receivedAt, the counts met,
notMet and skipped, and clauses with the wording and page number behind
each answer. reviewStatus of reviewed means someone has read the contract.
It does not mean anyone agreed to it or signed it.
get_venue_activity
Reads the log of what Nowadays did to chase each venue on the event: calls
placed, voicemails left, who was reached and what they said, and every
negotiation round sent, including rounds sent from the dashboard. This is our
side of the contact. It never proves the venue replied.
Returns
venues, each with venueName, entries (the contact log),
negotiations (the asks sent, newest first) and a dashboardUrl.
moreEntries and moreNegotiations count what the result left out.
send_rfp
Prepares RFPs to the exact venues the person selected. A venue may already be
on the event, be elsewhere in the Nowadays catalog, or be a new property found
through Google Places. Pair each venue with its city when you know it.
Returns a preview of the whole plan the hotels will receive (dates,
room-nights, headcount and the questions for the hotels) and an approval
handoff. The RFPs go out only on confirm.
shortlist_proposal
Bookmarks a venue on the event’s shortlist, or removes a bookmark. The venue
must already be on the event. This saves at once, with no confirm step, and
never tells the venue. Call it once per venue.
Returns a
say sentence that confirms what was saved. A venue the client
declined cannot be bookmarked. Undo the decline first.
If the call runs past its time limit, the save may still land. The error says
“That took too long to answer, so it may or may not have saved. Read it back
before trying again.” Call get_proposals or get_sourcing_status to check
before you call it again.
decide_proposal
Prepares a decision on venues’ proposals: decline them, or move declined ones
back to quoted. Name every venue you are deciding about in one call. They
share one reason and one note. Each venue is emailed once the decision is
confirmed.
Returns a preview with one venue’s email as it will read, and an approval
handoff. Each email is written again at confirm time, so the final wording can
differ slightly from the preview.
negotiate
Prepares an ask to a venue to improve their offer: waive a fee, add
concessions, or anything in the note. Once confirmed, the email is written and
sent in the existing email conversation with the venue.
Each id sends a fixed line with the terms in its label. For different terms,
or anything the table does not cover, use
note.
Returns a preview that lists what will be asked for, and an approval handoff.
The preview does not show the finished email, because the email is written at
confirm time.
request_contract
Prepares a contract request to a venue the person has chosen. The venue must
already be on the event with a proposal. Billing and contact details are
reused from this client’s last contract request.
Returns a preview of the request with the reused details, and an approval
handoff. The request is refused, and nothing is prepared, if the venue was
declined, is marked unavailable or over budget, already has a contract
request, or has not sent a proposal.
The first contract request for a client is also refused, because there are no
billing details to reuse yet. No argument accepts billing details, so this
tool cannot make a client’s first request. Make that one in the Nowadays
dashboard. Later requests reuse its details.
draft_venue_email
Prepares an email to one of the event’s venues, such as a follow-up, a
site-visit request, or a question about something missing from their proposal.
Write the body yourself, in Nowadays’ voice. The email goes out from the
Nowadays inbox, not from the person’s own address.
Returns a preview of the email and an approval handoff. The email is sent only
on confirm.